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Lund University School of Economics and Management

Data management plan

A data management plan (DMP) helps you manage your data, in terms of organisation, storage and preservation.

Taking the time to write a good DMP gives you an opportunity to think through many of the issues covered in this guide, and usually saves time and effort later on in the process. 

Increasingly funders require a DMP as part of the application for research funding. For instance a DMP is required for applications to Horizon 2020, and the Swedish Research Council requires a DMP for those projects who reward a grant as from 2019. The DMP shall describe how data will be managed, during the course of the research as well as afterwards, focusing on central parts described by the Council. Even though many funders do not yet require a DMP, adding a DMP as an attachment to your application can be an advantage as it shows that you have considered data management aspects. SUHF, The Association of Swedish Higher Education Institutions, have agreed on a recommendation for data management plans, see link below. 

A DMP is truly useful when it is a living document that is updated throughout the project. 

A DMP should include answers to questions such as:

  • What kind of data will you collect or create?
  • How will the data be collected or created?
  • Which documentation and what metadata will accompany the data?
  • Are there ethical issues that need consideration?
  • How will you manage copyright and Intellectual Property Rights (IPR) issues?
  • How will data be handled to insure it is stored and transferred securely?
  • How will the data be backed up during the project?
  • Which data should be retained, shared, and/or preserved?
  • What is the long term preservation plan?
  • How will you share the data? Are there any restrictions on data sharing?
  • Who will be responsible for data management?
  • Can the resources required be specified and what costs are involved? For instance, personal resources, software and hardware. 

Further resources:

Tools and templates from UK Data Service 

Example DMPs and guidance from DCC 

SUHF Rekommendation för datahanteringsplan (PDF) (in Swedish)

Swedish Research Council, central parts of a DMP

Checklist for a Data Management Plan (SND) (PDF)

Checklist for a Data Management Plan (DCC) (PDF)

Basic DMP Template (UoL)

DCC DMPonline