Administration
FOR EMPLOYEES AT THE DEPARTMENT OF INFORMATICS
The administrative group strives for high quality work and to provide students, teachers and researchers with high-quality, professional service. The administrative staff's functions and responsibilities are presented on this page.
Department administrator – Carla Böhme
- General department service and administration.
- Staffing the department's administrator's office (expedition).
- Registers student's results in Ladok.
- Administrates written examinations and keeps contact with the coordinated invigilator service.
- Responsible for storing and archiving study material.
- Administrates the Staff Calendar and books venues for meetings.
- HR administrator
- Personnel matters such as salary and vacation questions.
- Reporting of timesheets in Primula.
- Purchases – orders books, office supplies, and so on. Note that you have to get all purchases approved by the Head of the department Nicklas Holmberg in advance.
- Travel and hotel bookings.
- Welcomes and supports guests.
- Manages gifts for guest lectures, guest researchers and students.
- Programme coordinator for the PhD programme
- Records PhD student's results and credit transfers in Ladok.
- Administrates PhD courses and admission.
- Coordinates thesis defences and seminars.
- Administrates programme pages in Canvas.
- Board secretary – for instructions regarding proposals and meeting dates please see the Department board page.
- Administrates the department's web pages, staff pages, social media and the entrance TV screen.
- Registrar – record keeping and archiving.
- Manages the coffee machine, printers, fruit basket, bicycles, friday breakfast and meeting "fikas", etc.
Study administrator – Anna Holmes
- Programme coordinator for the MSc programme
- Coordinates introduction, graduation, alumni and career events and meetings.
- Guides students on the programme and on courses at advanced level.
- Administrates course elections on the programme.
- Monitors student results.
- Provides information about the programme.
- Administrates students and courses in Ladok.
- Administrates course schedules in TimeEdit.
- Administrates courses in Canvas.
- Administrates student theses in Ladok and LUP.
- Responsible for pedagogical student support.
- Administrates course syllabus and literature lists.
- Represents the department on LUSEM's education fairs and manges the annual event for study advisors.
- Coordinates connections to industry.
Study advisor – Viktoria Svenby
- Study advisor
- Guides students at basic level education.
- Represents the department on LUSEM's education fairs.
- Programme coordinator for the BSc programme
- Coordinates introductions, graduations, meetings and alumni.
- Guides students on the programme.
- Monitors student results and gives support and study plans to students when needed.
- Administrates crediting of courses.
- Provides information about the programme.
- Part of the programme counsil.
- Administrates course evaluations and publishes course evaluation summaries.
- Administrates admissions and checks applicant eligibility.
- Education coordinator at faculty level
- Coordinates LUSEM's study administrative routines and calendar.
- Documents administrative procedures at LUSEM.
- Represents LUSEM in networks regarding education and quality assurance.
- Collects and archives quality documents at LUSEM.
- Manages a network for administrators regarding course evaluation at LUSEM.
Financial officer – Markus Björklund
- Responsible for budget and balancing.
- Taking care of invoices, travel reports, expense accounts, project reports, etc.
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Accounting and bookkeeping.
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Budgeting, forecasting and financial statements.
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Accounting and managing research funds for projects.
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Investigation account and accruals.
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Intrastat accounting.
Coordinator – Linda Öberg
- Head of administration
- Manages the administrative activities and is responsible for the quality, efficiency, legal certainty and development of the administrative processes.
- Responsible for the administrative staff, planning and distributing the work.
- Drives management issues within the department, particularly in the areas of education, regulations and governance.
- Acts as management support for the head of department and the department board.
- Convenes and part of the management team and the work environment group.
- Administrative director of studies
- Responsible for the department's educational duty ("utbildningsuppdrag"), i.e. planning of study seats, admission numbers, and admission from waiting lists.
- Administrates courses in Lubas.
- Manages the admission to the MSc programme.
- Manages the department team at MS Teams.
- Education coordinator at LUSEM's dean's office
- Administrates programme curriculumns and manages the process for revision of programmes.
- Administrates scholarships.
- Coordinates and represents LUSEM regarding study administrative systems (e.g. Lubas, Ubas, Ladok, NyA).